General Policies

Fair Share Tuition Policy

All families attending Trinity School are responsible for paying their annual tuition commitment, as set forth by the Tuition Payment Schedule below.  No family will be refused admission because of a genuine inability to pay all or part of their tuition.

As part of the registration process, each family will meet with the principal  to determine what they can pay under the Fair Share Tuition Plan toward the actual cost of educating their children.  A contract will be signed by both the parents and the principal.  Parents contract a moral and legal obligation to pay their tuition.  If their tuition commitment is not paid as per their contract, the Termination Procedure will go into effect.

Tuition Payment Schedule

  1. One month’s tuition payment is due at registration which is non-refundable.
  2. Payments will be made on a 10-month basis, unless special arrangements are approved by the principal as part of the registration contract.
  3. Regular monthly payments will be due on the 1st of each month, August 1 through May 1.
  4. Each family will receive a coupon book at the time of registration. A coupon is to be mailed with each payment.
  5. Families entering at a later date must pay one month’s tuition, which is nonrefundable. Monthly payments will be prorated as per the schedule.

Termination Procedure

  1. Families who fall 30 days behind in tuition payments will be notified of the amount delinquent.
  2. Families who are 45 days behind will be notified by letter advising of impending termination.
  3. Children of families 90 days behind will be dismissed.
  4. Families with tuition outstanding will not be allowed to register children the following year.

Attendance and Tardiness

Students are required by law to attend school punctually and regularly.  Classes begin at 8:30 a.m. and are dismissed at 2:45 p.m.

Tardiness:  Children who arrive even a little bit late miss out and cause a disruption to those who arrive on time.  The  following procedure for those who arrive late is:

  1. For a tardy to be excused, parents must come into the office and fill out the reason their child is late.
  2. After three tardies per quarter, a letter will be sent to the parent explaining the school’s concern.
  3. If tardies continue, a conference will be set up with the principal.

Absence:  If a student will not be in attendance, the office MUST be notified by 8:45 am.  When parents know that their child will be absent for more than one day, they should notify the teacher in advance and make arrangements with a family member or neighbor to take make-up assignments home.

Upon a child’s return to school after an absence, a written note from parents is necessary, even if you had previously called.  Diocesan Regulation #5113 mandates this action, and such letters of excuse are to be kept for the duration of the year.

Early Release:  Please send a note in the morning if you will be picking your child up early during the day.  (Dental and medical appointments should be made after school hours, if possible.)   Your child will be sent to the office at the time requested.  You will need to sign him/her out in the office. Please let the teacher and office know if someone other than yourself will be picking your child up.  We will only release your child to those listed on your emergency card unless notified by you.

               Unauthorized release:  No child may leave the school premises at any time for any purpose without written authorization of a parent, approved by the principal, and presented to the homeroom teacher.  The school accepts no responsibility for any child who leaves the premises without permission.  The student is to wait in the office and meet their parent or authorized adult there. A student cannot wait in the halls or outside the school.   

Emergency School Closure

Please listen to the radio and television for reports of possible school closure during inclement weather.  We will always close when District 81 public schools are closed.  Listen to the following radio and television stations for closure information: KGA (KDRK), KLSN (KISC), KJRF (KEZE), KLHT(KZZU), KXLY, KKPL, KUDY (KQSP), KMBI, KXXR, KPBX, KHQ, KREM.  The school will also post a message on the website.

In-Service Days

In-service days are scheduled to provide for professional growth for teachers.  On these days, teachers participate in workshops and seminars, or they are involved with the evaluation and improvement of the school curriculum.  For dates and times of dismissal on these days, refer to the school calendar and Thursday Bulletin announcements.

Change of Address and Telephone Numbers

If at any time during the school year there is a change of address or telephone number, please notify the office in writing immediately.  This is important for the school records and is of special importance in case of emergency.

Messages and Deliveries

We kindly request that you send all messages for your children to the school office.  Classes should not be interrupted.

Care of School Property

The appearance of a school and the way it is kept has a great deal to do with the reputation of that school.  For this reason, all persons using any school property will assume the responsibility for the care of such.

Textbooks and library books should be kept in the best possible condition.  If a book is lost or damaged, the student is expected to pay for the loss or damage.  All books taken home must be in a book bag or backpack.

Any person who damages school property will make restitution, either through work or payment of incurred debt.  In addition, the person may be suspended for a serious offense.

Use of School Property

The gym and school building can only be used for approved functions.  Approval and scheduling of the gym and school building may be obtained from the principal.

Discipline

We base our discipline on the research done by Rudolf Dreikurs in training children to make responsible choices.  Trinity upholds a standard of student conduct which enhances Christian values and the academic atmosphere of the School and Educare.  Positive discipline is viewed as a means of helping students gain self-control and become good citizens.

In addition to Positive Discipline, measures to safeguard the rights of individuals, as well as for the good of the total class, school, and/or Educare must be in place.  Habitual violations of school regulations or individual rights may warrant suspension or dismissal.  For some infractions, students will be placed on probation, which will prevent them from participating in school and/or Educare activities.  Further, they will be suspended or dismissed for serious offenses including, but not limited to, the following:

  1. Disrespect for faculty, staff, supervisors and/or fellow students.
  2. Vandalism: defacing or destruction of property.
  3. Fighting: physical attack upon a school employee or fellow students.
  4. Foul or improper language.
  5. Endangering the safety of others.
  6. Truancy.
  7. Theft.
  8. Smoking or chewing tobacco. Possession, use of, or being under the influence of alcoholic beverages, inhalants (including glue), marijuana, narcotics and hallucinatory drugs.
  9. Possession or distribution of pornographic materials.
  10. Possession of a weapon.
  11. Continual defiance of school authorities.
  12. Continual behavior that interrupts the teachers’ ability to teach and the classroom students’ ability to learn.
  13. Any other behavior, either in or out of school, which would have as one of its results an adverse effect upon the moral climate of the school and the attitudes of other students.

The following steps will take place before a child is dismissed permanently:

  1. Conference with child.
  2. Phone call to the parent.
  3. After two phone notifications, a letter will be sent to the parents warning of suspension for a third infraction.
  4. A period of suspension for the third infraction.
  5. Conferences with the parents and plans for follow-through.
  6. Dismissal from school.

Note:  In cases of severe offense, the principal may skip steps 3-5.

SPORTS ELIGIBILITY GUIDELINES

Each Student Athlete participating in league play is expected to maintain the following minimum Academic Standards:

  1. Student Athlete’s must maintain a minimum of a 2.0 GPA or may not have earned a failing grade in any subject at midterm or quarter.
  2. Loss of eligibility will result in no participation in any athletic game or match for a minimum of one week.
  3. The student may petition the principal or designee for game eligibility after verification of improvement of grade(s) to a “C” or 70 % average after the one-week suspension. The principal or designee must give written verification to the Student Athlete’s coach.

Each Student Athlete participating in league play is expected to maintain the following minimum Behavior Standards that are enforced by the School Principal:

  1. The Student Athlete will not exhibit behaviors that interfere with or are detrimental to the orderly operation of the school or the school’s extracurricular programs.
  2. The Student Athlete will not use or possess any tobacco product; use or possess of any alcoholic beverage; use, sell, or possess any drug deemed illegal by law and/or drug related paraphernalia; attend off-campus events where drugs and/or alcohol and/or controlled substances are evident and at which the Student Athlete has made a willful choice to remain.
  3. The Student Athlete will not be involved in any verbal or physical assault or intimidation of another student, coach, school official or game official.

Parental Concern Policy

When parents find that they have a concern or problem with a faculty or staff member, the following procedure will be followed:

  1. Discuss the matter with the person with whom you have the concern.
  2. If you are not satisfied, you may ask the principal to investigate the matter and report back to you.
  3. If, after the principal has investigated the matter, and if it is necessary for good communication, all parties (teacher or staff member, parents, principal, and student) will meet to resolve the concern.
  4. If, at the conclusion of the meeting, parents are dissatisfied, the principal will determine if further steps are necessary to work out the matter.

Parental Cooperation Policy

Parental cooperation is essential for the welfare of students.  It is Diocesan policy that if, in the opinion of the administration, parent behavior seriously interferes with the teaching/learning process, the school may require parents to withdraw their children and sever the relationship with the school.

Search and Seizure Policy

Desks are the property of the school and may be opened without the presence or permission of the students who use them.

Child Abuse Reporting Law Requirements

All staff members are required by Washington State Law and by licensing requirements to report immediately to the police or Child Protective Services any instance when there is reason to suspect the occurrence of physical, sexual, or emotional child abuse or child neglect or exploitation.  Also, staff members are not able to notify parents when the police or Child Protective Services are called about possible abuse, neglect or exploitation.